Most people know that the cloud offers online storage options that are accessible from any internet connection. The cloud is especially handy for businesses, not just because of the storage options, but because of the convenience and security it provides. When you consider how many employees may need access to a single file, storing it where everyone can get to it just makes sense. When you think about the amount of data your business generates, outsourcing that data management is the smart choice.

The Cloud Saves Money

Businesses often generate more data than they can reliably store on local devices. Some businesses used to pay for space on private servers, or even buy servers of their own to store data. Though some businesses still use this practice, it’s expensive and inconvenient. Purchasing space in the cloud is much easier, because you’re not managing any servers, just your own data. With new security measures and advanced cloud computing software, you can organize and analyze your data directly in the cloud itself.

Your Data is Easily Accessible

White-LaptopImage via Flickr by alexis.robert

Cloud data has changed the way many businesses run. You and your employees have the opportunity to work remotely and still access office files. You can plan presentations and work on projects in real time, even while on business trips. Plus, you no longer have to wait for one person to be finished editing or viewing a file to open it on your screen. Cloud computing cuts down on the number of emails that need to go out and on the paper waste your business generates.

Cloud Companies Offer Many Security Measures

When shopping for cloud companies, look for strong security protocols. You want firewalls and data encryption, not just a VPN. When encrypting your data, you want to encrypt it before you upload it to the cloud, so you may need a separate program or encryption provider. The best cloud security programs also track each cloud user and learn that user’s behaviors, so that when unusual activity occurs, it shows up right away. They also show you any compromised accounts in real time and help you address the issue quickly.

Stack Your Security Options

To keep your cloud secure, you want to use more than one type of security. Strong and well-maintained firewalls are effective at keeping most hackers out, but what if a person or a malicious program manages to get in? You’ll want data encryption and tokenization to ensure that any stolen data isn’t readable. To keep files private inside the office, use password protection and authentication protocols. You can’t rely on a single type of cloud security, because threats to the cloud come from many sources.

Also see: How to Find a Good Cloud Computing Software

Just remember to back up your most important data in a second location, since even the best servers at the best companies can face unforeseen incidents that might damage some of the data on them. As long as you know your infrastructure and get strong security measures, cloud computing will be the most convenient thing that’s ever happened to your business.